Configuration

Accounting is configured per tenant under Configuration → Settings → Advanced → Accounting settings. The screen is organised into tabs: Accounting settings, VAT rates (tax groups), and Validation. This page covers the general and posting settings, the setup order, and validation. The chart of accounts, tax groups, posting exclusions, and store-level accounts each have their own page.

Set up accounting

A first-time setup follows this order, because each step depends on the one before it:

1. Set the Default currency and Time zone — see General settings.
2. On the VAT rates tab, turn on Tax groups enabled, insert the preset for your country, and choose a Default tax group — see Tax Groups. The country account presets reference these tax-group codes, so set them up first.
3. In Chart of accounts, insert the country account preset, then use Generate accounts from payment methods and fill in the account numbers — see Chart of Accounts.
4. Make sure there is an OverShort account (or set Over/short account number) and, if you will post web orders, a Receivable account.
5. Turn on Posting enabled — and, for web orders, Web fulfillment posting enabled — but do not save yet. On the Validation tab, select Validate and resolve every error, then save. Several checks only run while posting is on, and validation reads the values on screen, including unsaved changes — see Validation.
6. For web orders, add the Web Fulfillment Posting scheduled task.
7. Optionally add posting exclusions, store-level accounts, and product tax groups.
8. Check the first postings under Reports → Accounting, or run a Posting Preview before going live.

General settings

Posting settings

How POS and web postings are triggered

• POS — postings are built inline when a register's Z-report is closed. No scheduling is involved; the posting exists as soon as the Z-report settles. If the posting cannot be built (for example because an auto-balancing account is missing), the Z-report itself still succeeds and no posting is created.
• Web fulfillment — the Web Fulfillment Posting scheduled task posts the previous accounting day for all stores when it runs at or after the cutoff hour. Add it under Configuration → Settings → Advanced → Scheduled Tasks; turning on the setting alone does not schedule it.

You can also generate or preview web-fulfillment postings on demand from the UI without waiting for the scheduled run — see Posting Preview and Postings in the UI.

Saving changes

When card saving is in use on the tenant, each card on the Accounting settings and VAT rates tabs shows its own save bar once changed, with See changes, Abort, and Save. You can also save all settings at once with Save and publish from the menu at the top right of the settings page, confirmed in an Are you sure? dialog.

Only a card's Save checks the tax-group rules; Save and publish saves without any check. Everything on the Validation tab is advisory.

Validation

The Validation tab checks the accounting settings currently on screen — including unsaved changes. Select Validate to list each issue with a severity (Error, Warning, Info), an area, a message, and usually a suggested fix. Run it after editing the chart of accounts or tax groups, with Posting enabled turned on — several checks only run while it is on. Stores with their own accounts have a separate check — see Store Accounts.

Permissions

Editing the accounting settings requires administrator access to Configuration → Settings. Viewing postings requires access to Reports → Accounting; deleting postings requires the Administer access level on that menu item.

Related pages

• Chart of Accounts — map events to GL account numbers.
• Tax Groups — configure VAT codes and MVA-koder.
• Posting Exclusions — keep selected orders out of web-fulfillment postings.
• Postings & Ledger Lines — how the settings above shape the resulting vouchers.